Healthcare

Organizing work in hospitals and health centers presents a great challenge. The work process involves a multitude of employees with varying competencies and knowledge, who must work in perfect harmony to successfully perform demanding tasks. Additionally, work is carried out in multiple shifts and includes various on-call duties and readiness. The shiftplan.io application is specifically designed for use in healthcare, making scheduling and calculation of working hours significantly easier.

Onkološki inštitut Ljubljana

The Shiftplan.io solution has been used for several years for scheduling the work of healthcare personnel in our institution. The work process in our facility is very complex: work is carried out in multiple shifts, there are many on-call and standby duties, and employees often move between departments.

The program fully supports our work process and, despite its wide range of functionalities, is very easy to use. It is always accessible, changes are immediately visible and clear. Planning vacations and other absences is also easy. We can check the workload of individuals in real time, and multi-month analyses are possible... All employees benefit from it, as they can access their work schedule at any time. It also saves us a lot of work in calculating hours, as all items and supplements are automatically calculated.

Robert Terbovšek, dipl.zn., Onkološki inštitut Ljubljana
Reševalna postaja UKC Ljubljana

The application shiftplan.io has been very satisfactory for us, and the team of their experts is responsive and adaptable. Their solutions are sensible and in line with our expectations.

mag. Janez Kramar, Head of Ambulance Station, UKC Ljubljana
Zdravstveni dom Ilirska Bistrica

We are extremely satisfied with the time tracking software and even more so with the team behind it. We are a special organization with many different types of workers, which the creators understood and incorporated into the program. We constantly adjust to every new feature and change. They are responsive and willing to find solutions to any question.

dr. Štemberger Kolnik Tamara, director, Zdravstveni Dom Ilirska Bistrica

Highlighted features and characteristics of the shiftplan.io solution

Effortless Schedule Input

Thanks to its intuitive interface, inputting employee schedules is a breeze. The application offers a plethora of tools that simplify the creation of a fair and balanced schedule and help you stay on top of your staffing needs.
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Schedule Compliance Checks

As the schedule is being created, any possible violations of labor laws and regulations are clearly highlighted. This ensures that employees are provided with the minimum required daily rest, do not surpass the weekly working hour quota, and that all other norms from collective agreements and internal rules are taken into account.
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Automatic Schedule Generation

The application is capable of generating a compliant and balanced schedule for all employees in a specific department automatically! The department head needs only to specify the staffing needs for each shift, approve or input employee requests, and the program will then automatically generate an optimal schedule for any desired time period.
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Calculation of salary supplements

Collective agreements in healthcare define a multitude of salary supplements that are determined based on a detailed timeline of work. The application enables fully automated calculation of all salary supplements. This avoids lengthy manual hour counting, and the calculation is error-free and applies the same rules for all employees!
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Complex organizational structures

Organizational charts of departments in larger healthcare institutions are often complex, and individual employees may be simultaneously assigned to multiple unrelated departments. The application is specifically tailored to larger organizations and can provide a detailed description of the institution's organizational chart, while also allowing for detailed user permission settings.
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Integration with existing hardware and software

The application enables integration with existing HR systems in hospitals, as well as with systems for registering working hours and access control, at both the software and hardware levels. Such implementation of the application minimally interferes with established work processes and allows for continued use of all existing software and infrastructure. With the help of integration with the user directory, access to the application is also simplified, as employees can use their existing usernames and passwords to log in.
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